New and updated reference materials have been released by Federal Student Aid following recent enhancements to the for the National Student Loan Data System and NSLDS Processional Access website. There are several new reports and updated file layouts that you’ll need to be familiar with so we’ve broken them down for you below.
On October 31, new NSLDS Transfer Student Monitoring/Financial Aid History Batch File Layouts were released.
NSLDS combines the Transfer Student Monitoring (TSM) and Financial Aid History (FAH) batch processes into one input format file and one output format file. Beginning on December 23, 2018 NSLDS will begin using the updated file format which combines the TSM and FAH files into one. According to NSLDS, requests will need to be in the correct file formats and submitted as an input file through the Student Aid Internet Gateway (SAIG) message class, TRNINFIN. After NSLDS verifies that the data requests are in the proper file formats, an output processed file will be sent back to the end user. Depending on the data type requested, the output file will be returned through the SAIG in the TRLTRPOP, TRALRTOP, FAHREPOP, or FAHEXTOP message classes. Because of 2018-2019 processing changes, updates were made to the Transfer Student Monitoring/Financial Aid History batch file record layouts’ field content. The file layout sections include an Add/Modify column annotating specific changes. Be sure to update your systems accordingly.
As explained in NSLDS Newsletter 61,enhancements were recently made to NSLDS to help schools manage aid overpayments that have been reported to the NSLDS website. The new Aid Overpayment Compliance Report was developed to assist schools identify unresolved overpayments that have exceeded the maximum timeframe for resolution. The report will allow schools the ability to research which overpayment records should be updated or deleted on NSLDS and which need to be referred to the Department of Education for collection.
The Aid Overpayment Compliance Report provides school users with a list of overpayments that are assigned to the requested school and either need to be updated on the National Student Loan Data System for Financial Aid Professionals (NSLDSFAP) website or need to be assigned to the Department of Education (ED).
The Aid Overpayment Compliance Report can be requested on demand through the Report List on the Report Tab of the NSLDSFAP website or can be scheduled for a quarterly or monthly distribution.  The scheduled report is delivered via the Student Aid Internet Gateway (SAIG).
NSLDS announced plans to begin sending quarterly Aid Overpayment Email Notifications to schools with reported aid overpayments that need to be updated.
NSLDS also announced the availability of a new report called the Enrollment Reporting No Certified Programs Report (SCHEP1). It provides school users with an extract of students that have appeared on the school’s Enrollment Reporting Roster without a certified program within a specified timeframe for a six-digit School Code or eight-digit School Location Code. The ER No Certified Programs Report includes the current campus-level enrollment information for the student.  Using the Certification Date Begin field, the user chooses a date to limit output to students that have a reported certification on or after the date entered through the date the report is requested. Additionally, the report can be limited to a Social Security Number (SSN) and Last Name range. The report can be sorted by Student SSN only, or by School first, then Student SSN. The report is sent to the SAIG mailbox associated with the NSLDS User ID requesting the report.
NSLDS also announced the release of updated Record Layouts for the NSLDS School Portfolio Report (SCHPR1) in both CSV and Fixed-Width formats. The School Portfolio Report provides school users with information about all William D. Ford Federal Direct Loan (Direct Loan) and/or Federal Family Education Loan (FFEL) program loans. The report output includes both consolidation loans and their underlying loans. Additionally, the report contains other useful loan information such as loan amount, current outstanding principal balance, current outstanding interest balance, delinquency date, discharge and rehabilitation/repurchased and repayment plan information.
The School Portfolio Report (SCHPR1) can be requested ad hoc through the list of school reports on the Report tab of the NSLDS Professional Access Web site or as a scheduled report from the School Profile section on the Org tab of the NSLDS Professional Access Web site.  The report is delivered via the Student Aid Internet Gateway (SAIG).