UPDATED COMMON RECORD XML SCHEMA

Each year Federal Student Aid updates the XML schema used in Common Records exchanged between schools and the Common Origination and Disbursement System. Beginning in March 2017, the new XML Schema version will replace the current one and if your system isn’t up to date, you won’t be able to submit originations and disbursements. The new XML version is 4.0c. The major Financial Aid software vendors have been updating their Common Record files to comply with the 2017 Common Record XML Schema. If you haven’t done so already, please be sure that your Financial Aid Management Software is updated to conform to the new file schema. Schools that don’t update ahead of FSA’s March 1st implementation risk being unable to transmit origination, disbursement and other records to COD.

Since December 2016, COD has been returning Warning Edit 211 on batches that do not meet the 2017 file specifications, so if you’ve been receiving files with this warning, it’s a good chance you need to update. Beginning in March 2017 with the implementation of the new schema, the warning edit will no longer be returned. Instead, the Common Record batch will be rejected altogether at the batch level with COD Reject Edit 210, and the records included in the batch will not be processed. COD notes that in limited circumstances, minor XML errors will return a reject 211 until March 24th to help institutions identify outstanding problems with their COD XML Schema. If you need more info, click here http://bit.ly/2lqB8QR and here http://bit.ly/2lcmvp3