YOUR CAMPUS CRIME SURVEY IS NOT YOUR ANNUAL SECURITY REPORT

Campus Crime Annual Security Safety Report

Do you know the difference between the Annual Security Report and the Campus Safety and Security Survey?

Every school that receives Title IV FSA Funds, is required to publish an Annual Security Report by October 1st of each year. If your campus has on-campus student housing, you must also publish an Annual Fire Safety report by October 1st of each year. Your Campus Crime Survey is NOT your annual security report. 

Although the Annual Security Report and the Annual Fire Safety report disclose similar data to the Campus Safety and Security Survey, it’s important to note the difference because they are two completely different things.

Think of it like this. The required annual report contains not only the crime statistics your school reported in the preceding years Security Survey, but also all of your institution’s safety and security polices and fire safety policies.

The annual security report and fire safety reports are to be published and disseminated to students and employees each year. Your institution may not use its participation in the survey to fulfill its annual report dissemination requirement. Nor may an institution simply provide a link to the Office of Postsecondary Education’s public website to fulfill the requirement. This is extremely important to note for compliance purposes since some schools have been cited for things like inadequately developed safety and security policies and failure to make the required annual disclosure.  

In case you missed it, the Handbook for Campus Safety and Security Reporting was recently updated and includes information about Campus Security Policy Requirements. You can read it here.

GETTING READY FOR THE CAMPUS CRIME SECURITY SURVEY

Are you ready to complete the campus crime security survey

Are you ready to begin reporting for this year’s Campus Crime Survey?

The Campus Crime and Security Survey, is due by October 1st of each year. The survey collects information regarding campus crime statistics. Schools are required to report certain statistics to ED’s Office of Postsecondary Education about crimes that occurred on campus using data maintained by their campus security department or designated school officials responsible for maintaining a security log. Additionally, schools are required to report any statistics provided from local or state police agencies.

Reporting Campus Crime requires input from local law enforcement authorities.

 A school must make a reasonable effort to obtain the required statistics from police departments and as a best practice should keep documentation of their efforts to do so, as well as any responses they receive. Although the Campus Crime and Security Survey has historically had a one-hundred percent response rate from schools each year, some schools have been cited for failing to keep supporting documentation, and even failing to reach out to their local police. Some schools have even been cited for failing to disclose certain crimes, particularly those covered under Title IX and VAWA which include forcible sex offenses. All of the information schools report each year is extremely important for providing a safe environment for students and staff and keeping them informed about campus safety and security.

All Title IV postsecondary institutions are required to participate in this data collection with two exceptions:

  • If your institution has a campus that opened after January 31st in the latest calendar year for which the survey collects data, that campus isn’t required to complete the survey. For example, if the campus opened in September 2016, the campus shouldn’t complete the 2017 survey which collects statistics for the entire 2016 calendar year. The campus is, however, required to comply with all other HEA safety- and security-related requirements and will be required to complete the 2018 survey.
  • If yours is a distance education-only institution, the institution isn’t required to complete the survey.

In August the survey website will open for online registration. The link for the website is:http://surveys.ope.ed.gov/security/

A new User ID and Password is issued each year. Registration certificates went out in mid-July so you should be receiving a registration certificate by mail, which contains a user ID and Password to register on the survey website. Once registered, you can begin entering information for the data collection. OPE published a new Campus Safety Users Guide in 2017 which you can read here for more info.

The Handbook for Campus Safety and Security Reporting

The much anticipated, Handbook for Campus Safety and Security Reporting has been updated by the Office of Postsecondary Education. The new and improved, handbook is the first update in years and includes updated guidance for reporting and compliance with the Clery Act including the amendments made by the Violence Against Women Reauthorization Act known as VAWA.  The changes in the updated handbook include specifically requirements related to

  • Disclosure of statistics of the number of dating violence domestic violence, sexual assault and stalking incidents;
  • Disclosure of statistics of new categories of Hate Crimes;
  • Implementation by institutions and disclosure of programs to prevent sexual assault and stalking;
  • Disclosure of procedures victims should follow if a crime of dating violence, domestic violence, sexual assault or stalking has occurred; and
  • Implementation by institutions and disclosure of procedures for institutional disciplinary action in cases of dating violence, domestic violence, sexual assault and stalking.

All institutions with a signed Program Participation Agreement with the U.S. Department of Education to administer Title IV financial assistance programs are required to comply with the Higher Education Act. http://bit.ly/29fAXpS