UPDATED NSLDS SCHOOL PORTFOLIO REPORT EXTRACT FILE LAYOUT

Last month Federal Student Aid updated the record layout for the NSLDS School Portfolio Report to include data elements for Statutory Interest Rates and Actual Interest Rates.

The School Portfolio Report (SCHPR1) provides school users with information about all William D. Ford Federal Direct Loan (Direct Loan) and/or Federal Family Education Loan (FFEL) program loans for the school code associated with the user’s ID. It includes loans that are serviced by all servicers, including each of the federal loan servicers, and provides identifying information about the servicer for each loan. The report output includes both consolidation loans and their underlying loans. Additionally, the report contains other useful loan information such as loan amount, current outstanding principal balance, current outstanding interest balance, delinquency date, discharge and rehabilitation/repurchased and repayment plan information.

The School Portfolio Report (SCHPR1) can be requested ad hoc through the list of school reports on the Report tab of the NSLDS Professional Access Web site or as a scheduled report from the School Profile section on the Org tab of the NSLDS Professional Access Web site.  The report is delivered via the Student Aid Internet Gateway (SAIG).  It is available in both fixed with and comma separated value formats and the updated extract file layouts for schools can be found in the links below.

Comma Separated Values

Fixed-Width

CORRECTING REPORTED GAINFUL EMPLOYMENT DATA IN NSLDS

The Department of Ed released a great PowerPoint about correcting Gainful Employment information schools have reported to NSLDS. This presentation is a great accompaniment to the new NSLDS GE user Guide for anyone managing your school’s GE reporting. It provides a nice overview of the data and details of GE reporting which is useful for people new to GE reporting. It also breaks down the process for correcting, updating and troubleshooting submission issues.

NEW NSLDS GAINFUL EMPLOYMENT USER GUIDE RELEASED

An update to the NSLDS Gainful Employment User Guide was released in March. The update includes new information about to help schools report more accurately and gives info on how to correct GE information you’ve already reported to NSLDS. Corrections are an important part of the GE reporting cycle. Errors can affect programmatic rates.

NSLDS REPORTS UPDATE

The NSLDS Professional Access Website got a major update recently. The next time you log in you’ll see a new Organization Profile page. This page allows users to view scheduled reports, batch services, and the Transfer Student Monitoring profile associated with their school. The Scheduled Reports section displays scheduled reports the school has chosen to schedule and users can add scheduled reports right from the drop down menu. You’ll also notice that there are some new reports available such as Borrower Default Summary Report and the Date Entered Repayment Report. Users can set preferences to have these and other reports delivered as ad hoc reports or schedule them to be delivered automatically on a set schedule to their SAIG mailbox through the Profile Update page for each corresponding report. These reports can be very useful in early stage delinquency management efforts when used as part of a broader default management strategy. Check out NSLDS Newsletter 57 for more info about all of the changes and instructions for requesting reports and other data: http://bit.ly/2lcgCIo

How to confirm compliance with the 2015-2016 GE Reporting Requirements

Institutions have asked how they can confirm that they are compliant with the GE reporting requirements for the programs included on their NSLDS GE Program Tracker for the most recent 2015-2016 collection cycle.

An institution has met its reporting requirement for a GE program that is included on the Department’s NSLDS GE Program Tracker List for a year:

  • If the word ‘Yes’ is in the ‘Source GE’ column for the program. A ‘Yes’ indicates that the institution has reported students for that program for that year; or
  • If any value other than ‘A1’ is in the ‘Status Reason’ column for the program for that year. A value other than ‘A1’ means that the institution annotated the tracker to indicate that the program does not need GE reporting for that year.

If neither of the above conditions is met, the institution must either report for the program/year or make a substantiated and documented annotation to the ‘Status Reason’ value in the NSLDS GE Program Tracker List for the program/year.

If any of an institution’s programs included in the NSLDS GE Program Tracker List for any award year appears in the Program Tracker with a ‘Source GE’ value of ‘No’ and ‘Status Reason’ value of ‘A1’ (Active), the institution will continue to be included on the Department’s non-compliant list.