If you’ve got leftover funds that you won’t spend from the 2019-2020 Federal Work-Study (FWS) or Federal Supplemental Educational Opportunity Grant (FSEOG), you should complete the Campus Based Reallocation Form by August 17, 2020 so that other schools can use them. The campus-based reallocation form can also be used by institutions that want to request supplemental 2020-2021 Federal Work Study Funds for employing students in community service jobs. To qualify, schools must have had an FWS fair share shortfall as shown on line 28 of the school’s 2019-2020 final funding worksheet.
The reallocation form can be found on the COD website. For more information including a sample of the form, click this electronic announcement from FSA.
Schools participating in the Federal Work Study Program are required to spend at least 7% of their federal FWs share to pay wages for students working in community service positions each award year. In meeting this requirement, at least one or more of the school’s FWS students must be employed as a reading tutor for children in a reading tutoring project or performing family literacy activities in a family literacy project. FSA announced that is waiving these requirements for the 2019-2020, and 2020-2021 award years, pending publication of notice in the federal register.
The U.S. Department of Education issued guidance to institutions that closed as a result of the California wildfires and power outages in the Fall of 2019 allowing flexibility in paying FWS wages to students who were unable to work due to the school being closed. In a recent electronic announcement from Federal Student Aid said that although the requirements at 34 CFR 675.16 (a)(5) consider FWS wages earned when a student performs the work, affected campuses can pay students wages if the campus closure prevented them from working as long as certain conditions are met.
First, your institution must have closed as a result of either the California wildfires, or the power outages associated with them. Affected students qualify if they received a FWS award for the award period during which the institution was temporarily closed due to the wildfires and related power outages, earned FWS wages from the institution for that award period, and have been prevented from fulfilling their FWS obligation for all or part of the FWS award period because of the temporary campus closure(s) due to wildfires and related power outages. Finally, institutions that choose to implement this flexibility must also meet their federal share requirements when paying these wages.
FSA is instructing institutions to maintain documentation for any future audit or program review if they decide to use this flexibility to pay FWS wages to affected students.
Recently, the Hurricanes Harvey, Irma, and Maria Education Relief Act of 2017 was passed and as a result, Federal Student Aid has adjusted the reallocation process for supplemental FWS funds to assist those students impacted by the hurricanes. Normally supplemental funds are reallocated to other eligible schools but the new legislations provides supplemental FWS funds to be allocated to schools that are in the FEMA-declared disaster areas, and schools that have enrolled a significant number of students that live in the FEMA-declared disaster areas. to work with Congress on additional flexibilities for hurricane-impacted students and schools. Schools are strongly encouraged to award these funds to students impacted by the hurricanes.
Institutions participating in the FWS and FSEOG programs are normally required to provide a non-Federal share under each program. Certain institutions, however, are eligible for a waiver of those requirements. To receive a waiver of the FWS and FSEOG non-Federal share requirement, the institution must be designated as an eligible Title III or Title V institution. If an institution is designated as a Title III or Title V institution for Federal Fiscal Year 2018 it will receive a waiver of the requirement for the non-Federal share of earned compensation paid to students under the FWS Program and of FSEOG funds awarded to students for the 2018-19 Award Year.
Institutions that are determined eligible for a Title III or Title V program automatically receive the waiver of the non-Federal share requirement for the Campus-Based Programs for the 2018–19 Award Year. No further action is required.
Institutions that are not designated as eligible for a Title III and Title V program have the option to complete the Application for Designation as an Eligible Institution by the deadline which will be announced in the Federal Register in early 2018.