ICYMY – ED TO SEND NSLDS ENROLLMENT REPORTING COMPLIANCE NOTIFICATION TO BIG OFFENDERS

NSLDS is gearing up to begin sending Enrollment Reporting Compliance Notifications in June 2019.  NSLDS Newsletter 64 provides some insight as to what’s to come for schools that fail to report enrollment status timely and properly. Here’s what is says:

Compliance Notifications will be sent to schools that are not reporting Program-Level enrollment information for a sufficient portion of their students. NSLDS tracks whether a school has reported Program-Level enrollment information for at least 90% of the students on its Enrollment Reporting Roster. 

When NSLDS determines that a school does not meet the 90% minimum threshold, the school will receive an initial warning notification from NSLDS, addressed to the school’s Financial Aid Administrator (FAA) and the Enrollment Reporting Contact, as provided on the ORG tab of the NSLDS Professional Access website.

If your school has not yet provided an Enrollment Reporting Contact for each of its locations, such as a representative from the Registrar’s Office, please do so as soon as possible. Note that this contact cannot be someone from a school’s third-party servicer.

Schools will receive a separate Enrollment Reporting Compliance Notification for each of its locations that are under the 90% threshold. 

If the school’s reporting performance does not improve, the school will receive a second warning notification addressed to the FAA and to the Enrollment Reporting Contact, with the school’s President or CEO copied.

If the school’s performance still does not improve after two warning notifications, it will receive a third notification that the school has been referred to Federal Student Aid’s Program Compliance office for consideration of possible sanctions.

This third notification will be addressed to the school’s President/CEO, with copies to the school’s FAA and Enrollment Reporting Contact.  The Program-Level reporting threshold is set at 90% to allow for instances in which a school may have a small percentage of students included on its NSLDS Enrollment Reporting Roster who are not enrolled in academic programs. While these students are not receiving aid at the reporting institution, they are enrolled in, for example, continuing education coursework.

REPORTING SUMMER TERM – NSLDS ENROLLMENT REPORTING UPDATES – PART 2

Reporting Summer Enrollment Status to NSLDS

Last month, Federal Student Aid published three Electronic Announcements about NSLDS Enrollment Reporting. Over the last few years, some schools have been cited for failing to report students to NSLDS timely as well as for incorrectly reporting student statuses during the summer and other periods of non-attendance. Although most of the guidance isn’t new, they address these common issues very explicitly and will help your school ensure compliance if followed. 

This is the second of a three part series. You can read Part one here, and stay tuned for part three later this week.


NSLDS ENROLLMENT REPORTING

PART 2

SUMMER TERM ENROLLMENTS

With summer officially only a few weeks away, it’s the perfect time to talk about one of the most misunderstood concepts in enrollment reporting – Summer Term Enrollments.

The second Electronic Announcement released by Ed last month provides guidance on how schools should report a student’s enrollment status to NSLDS during the summer when the student was enrolled in the preceding spring term and is expected to enroll for the upcoming fall term.

In summary, a student is considered to be continuously enrolled at least half time during the summer, or in another period in which students are not generally expected to attend, classes as long as two conditions are met.

  1. There is no reason for the school to believe that the student will not enroll on an at least half time basis for the next regularly scheduled term; and
  2. The student was enrolled at least half time at the end of the previous regularly scheduled term.

According to ED, such a student should not be reported to NSLDS as “Withdrawn” as of the end of the spring term if the student was enrolled at least half time during the spring term and is expected to enroll at least half time for the upcoming fall term. In this case, the school should continue to report, through the summer months, the student’s enrollment status from the spring term even if the student is not enrolled in the summer or is enrolled less than half time. If the student does not return in the fall as expected, the enrollment status must be changed to “Withdrawn” with the end of the spring term as the Enrollment Status Effective Date.

If the student is actually enrolled during the summer or other non-required term, the school should report the summer or other term’s actual enrollment status if the student is enrolled for that term at least half time.

For example, if the student was enrolled three-quarter time in the spring term, and is enrolled half time in the summer term, the school should report the student’s half-time enrollment status for the summer months. If the student was instead enrolled less than-half time in the summer or not enrolled at all, the school should report the student’s end of spring enrollment status (three-quarter-time).

The April 20, 2017 Electronic Announcement provides additional details including a chart and further discussion on the topic of properly reporting students’ statuses. Access it here: http://bit.ly/2pyDVwP


Does your Registrar need training on SAP and Enrollment Reporting? Contact us today for more information. Email info@ed-executives.com or call 203-836-4806

COMPLIANCE NOTIFICATIONS – NSLDS ENROLLMENT REPORTING UPDATES – PART 1

Problems with NSLDS Enrollment Reporting will result in fines and sanctions against institutions
Last month, Federal Student Aid published three Electronic Announcements about NSLDS Enrollment Reporting. Over the last few years, some schools have been cited for failing to report students to NSLDS timely as well as for incorrectly reporting student statuses during the summer and other periods of non-attendance. Although most of the guidance isn’t new, they address these common issues very explicitly and will help your school ensure compliance if followed.

This is the first in a three part series, so check back in over the next few days to see parts two and three.

NSLDS ENROLLMENT REPORTING UPDATES

PART 1

COMPLIANCE NOTIFICATIONS

 

Compliance enforcement for enrollment reporting has never been a big deal, but that’s about to change. The Department will soon begin sending Enrollment Reporting Compliance Notifications to schools and according to the Electronic Announcement, a school that receives three compliance notifications will be referred to the Department’s FSA Program Compliance Office for consideration of possible sanctions.

NSLDS will base these notifications on the school’s Enrollment Reporting Statistics, which can be found on the NSLDS Professional Access website and which are calculated for each of a school’s locations (at the 8-digit OPEID-level). Therefore, a separate notification will be sent for each of the school’s locations that fall below the 90% threshold.

The first notification will be sent to a school if its Enrollment Reporting Statistics fall below 90%. This first notification will be sent to the school’s Financial Aid Administrator contact, as provided by the school, and to the school’s Enrollment Reporting contact, if provided by the school on the ORG tab of the NSLDS Professional Access website. If a school has not yet provided an Enrollment Reporting Contact, which cannot be someone from the school’s third-party servicer, the school should do so as soon as possible. The initial set of these first notifications will be based on Enrollment Reporting Statistics calculated on April 19, 2017 for students who were on schools’ Enrollment Reporting rosters on December 5, 2016.

A second notification will be sent if the school’s academic program reporting performance does not improve. While this second notification will again be sent to the school’s Financial Aid Administrator and to its Enrollment Reporting Contact, we will also provide a copy to the school’s President/CEO.

The Department will soon begin sending Enrollment Reporting Compliance Notifications to schools and according to the Electronic Announcement, a school that receives three compliance notifications will be referred to the Department’s FSA Program Compliance Office for consideration of possible sanctions.

If, even after receiving the two earlier notifications, a school remains out of compliance, it will receive a third notification that the school has been referred to the Department.

For more information, check out the Electronic Announcement on Compliance Notifications here: http://bit.ly/2plqyjb


Don’t let audit or program review findings get you down. Get help. Email Info@ed-executives.com or call 203-836-4806.

TIPS FOR TRANSFER STUDENT ENROLLMENT REPORTING TO NSLDS

Some colleges are neglecting to report enrollment statuses to NSLDS for transfer students. When a transfer student does not appear on an NSLDS reporting roster, some schools seem to simply overlook them for he purposes of enrollment reporting. Often the problem can be attributed to a lack of awareness of the requirement. In others, its inadequate systems or processes that fail to properly keep track of transfers.

Failure to report enrollment information for these students could result all kinds of problems like a student entering repayment while attending or losing interest subsidy prematurely. In some cases, a student might even erroneously retain an interest subsidy when he or she should not.  I commonly get questions from my clients about enrollment reporting. They all want to know the same thing… Continue reading TIPS FOR TRANSFER STUDENT ENROLLMENT REPORTING TO NSLDS

Important Reminders About Program-Level Enrollment Reporting to NSLDS

Reporting complete and accurate program-level enrollment information to the National Student Loan Data System is critical for calculating interest subsidies as well as 150% Direct Subsidized Loan Limits. Complete and accurate reporting of a student’s academic program enrollment information includes reporting, among other things, the program’s length, CIP code, and credential level:

  • For all students who are on the NSLDS Enrollment Roster;
  • Who are enrolled in a program that leads to a degree or certificate; and
  • Who are enrolled in certain coursework that does not lead to a degree or certificate, but for which the student may receive Title IV aid (such as preparatory coursework and certain teacher certification coursework).

Nearly all of a school’s students should have program-level information reported about them.

In particular, program length is used to determine a student’s Maximum Eligibility Period for Direct Subsidized Loans to determine whether the student might lose interest subsidy under the 150% Direct Subsidized Loan Limit. A school’s failure to timely and correctly report this information could, under the 150% limit, lead to retroactive application of the loss of interest subsidy or the improper continuance of loss of interest subsidy.

In addition, the student’s program-level enrollment status—in particular, a graduation status—is used to determine whether the student’s Direct Subsidized Loans can be protected from ever losing interest subsidy.

Information to help schools meet the reporting requirements is provided here: http://1.usa.gov/1NZqgH3


Your Registrar needs training on Enrollment Reporting. Let us customize a training program to meet your needs. Contact us today at Info@Ed-Executives.com or Call 203-836-4806