Resolve C-Codes on ISIRS with Paper Third Step Confirmation

The Department of Education matches all FAFSA applications with the Social Security Administration (SSA) on U.S. citizenship status. If an applicant’s status cannot be confirmed, the student must provide documents proving U.S. citizenship or eligible non-citizenship to be potentially Title IV-eligible.
Before you can disburse aid, the student must present documentation that verifies he is a U.S. citizen. If the documents indicate that the student is a U.S. citizen or national, you may award and disburse aid to the student and the C-code may remain on the student’s ISIR. Unlike the case of eligible non-citizens, you don’t submit the documents to the DHS/USCIS or any other agency for verification of U.S. citizenship, but you do need to keep a copy of the documentation in the student’s file. But if the student didn’t pass automated secondary confirmation or if you have conflicting information about his immigration status after receiving a match result, you must use paper third-step confirmation.
Filling out the form is a cumbersome process and can take more than 10-20 days for an FAA to get a response and sometimes forms even get lost in the mail. This burdensome process delays aid for students and cash flow for schools. Not to mention the frustration it causes students, parents and aid administrators alike.
The paper process is finally being modernized! The paper third step (Form G-845) will be replaced by an online process which will require less data entry and FAAs will usually receive a response in 3-5 business days. As a bonus, students only need to be verified by one school. More details will be coming out in 2018 including instructions for institution Primary Destination Point Administrators to request a SAVE User ID to log into the new online system. If everything goes according to schedule, the system could go live as soon as March 2018. After that, USCIS/SAVE will only accept paper G-845s until approximately April 30, 2018, and will reject Paper Form G-845 beginning May 1, 2018.