ED ISSUES GUIDANCE FOR IMPLEMENTING REVISED PELL SCHEDULES

On March 23, 2018, the President signed Public Law 115-141, the Consolidated Appropriations Act, 2018, which increased the maximum Pell Grant award and, thereby, required the issuance of revised payment and disbursement schedules. Since the revised schedules must be used for all 2018-19 Pell Grant award calculations, including those for students who may have already been awarded based on the original scheduled published on January 31, 2018, the Central Processing System (CPS) has begun reprocessing records for those students who completed a 2018-19 FAFSA form or submitted a correction before May 20, 2018 and who are now newly eligible for a 2018-19 Pell Grant, based upon the revised 2018–19 schedules and maximum EFC.

Student Information Record (ISIR) transactions for any student with an EFC that is greater than 5328 (the previous maximum Pell-eligible EFC) and less than or equal to 5486 (the new maximum Pell-eligible EFC) will be reprocessed to reflect the addition of Pell Grant eligibility. For all other students who were already Pell Grant eligible students based on the previous 2018-19 schedules and maximum EFC, ISIRS and SARS will not be reprocessed though the estimated Pell Grant award amount presented to the student has changed. Instead schools should simply use the revised 2018-19 schedules published in Dear Colleague Letter GEN-18-04 when awarding and disbursing 2018-19 Pell Grants.

Keep an eye out for reprocessed ISIRS which will be sent to schools under the IGSG19OP message class. Paper SARs and ISIRs will include SAR comment code 172, which states “This SAR was produced because we processed a change to your information based on information reported to us by another agency or as a result of a processing system change. Review your SAR to see what effect, if any, this change has had on your application, and call 1-800-4-FED-AID (1-800-433-3243) if you have any questions.”

ISIRs produced because of the May 22, 2018 reprocessing will include a value of “01” for the Reprocessed Reason Code (ISIR field #248).

The FAA Information page in Student Inquiry on the FAA Access to CPS Online website will display “01 – Reprocessed due to change in the Pell Maximum EFC” for the Reprocessing Code for the transaction resulting from the May 22, 2018 reprocessing.

If you’ve already submitted Pell Grant Origination Records to the Common Origination and Disbursement Website, you’ll need to re-evaluate how the latest revised Pell Grant schedule may impact those awards and if necessary, must resubmit corrected records to COD System to ensure the correct ISIR awards are made. When doing so, be sure to report the correct CPS transaction number that resulted from the May 22, 2018 CPS reprocessing to COD in the corrected origination records even if the student’s EFC on the reprocessed transaction is the same as on the previous transaction. Otherwise, the COD System will reject the Pell Grant origination record.

Also, in determining 150% of a student’s Federal Pell Grant Scheduled Award for an award year for Year-Round Pell, if a school does not package or disburse using cents, 150% of the revised 2018-19 maximum scheduled award is $9,142.00.

Records Submitted to the COD System on or After April 16, 2018 for Newly Pell-Eligible Students

For students who are newly Pell-eligible for a 2018–19 Pell Grant award based on the revised Pell Grant schedules, schools must send a Pell Grant origination record to the COD System referencing the new, Pell-eligible, CPS transaction number that results from the May 22, 2018 CPS reprocessing. This is true even if the student’s EFC on the reprocessed transaction is the same as on the previous transaction. Otherwise, the COD System will reject the Pell Grant origination record.