FEDERAL PERKINS LOAN ADMINISTRATIVE RESPONSIBILITIES AND REPORTING REQUIREMENTS

Although the Federal Perkins Loan Program ended a year ago, schools who haven’t exited the program and liquidated their Perkins Loan portfolio are still permitted to service them and must do so according to the instructions provided in an October 6, 2017, Dear Colleague Letter. As part of those instructions, schools still must meet several obligations under the Perkins Loan Program to ensure that certain administrative responsibilities and reporting requirements are met.

According to a recent reminder from Federal Student Aid (FSA), there are several important requirements schools must follow to ensure they are accurately reporting loans in the National Student Loan Data System and managing their Perkins Loan portfolio properly.


Administrative Requirements

Due Diligence
• Keep borrowers informed, of any and all changes that affect the borrowers’ rights or responsibilities;
• Respond to any and all inquiries from borrowers;
• Ensure that information available is provided to those offices (admissions, business, alumni, placement, financial aid, and registrar’s offices) responsible for billing and collecting loans (including third-party servicers), as needed to determine the—
• Enrollment status of borrower;
• Expected graduation or termination date of borrower;
• Date the borrower withdraws, is expelled, or ceases enrollment on at least a half-time basis; and
• Borrower’s current name, address, telephone number, and social security number.

Use of Contractors for Billing and Collection
Schools must ensure servicers and collection firms comply with the program rules in performing its duties as outlined by any contractual agreement with the school. Schools that contract with third-party servicers to perform billing, collection, or other program activities remain responsible for compliance with program requirements in performing these duties. This includes decisions regarding cancellation, postponement, or deferment of repayment, extension of the repayment period, other billing and collection matters, as well as the safeguarding of all funds collected by its employees and contractors.
Servicers should provide:
• Statements to the school detailing activity associated with each borrower account in the portfolio;
• Changes in the borrower’s name, address, telephone number, or the borrower’s Social Security number; and
• Amounts collected from the borrower

Collection Procedures
When borrowers do not respond to routine billing methods, more intensive collection procedures are required, potentially including litigation with the borrower.
If the school, or the firm it engages, pursues collection activity for up to 12 months and does not succeed in converting the account to regular repayment status, or the borrower does not qualify for deferment, postponement, or cancellation on the loan, the school shall –
• Litigate in accordance with the procedures in § 674.46;
• Make a second effort to collect the account as follows:
• If the school first attempted to collect the account using its own personnel, it shall refer the account to a collection firm.
•If the school first attempted to collect the account by using a collection firm, it shall either attempt to collect the account using school personnel, or place the account with a different collection firm; or
• Submit the account for assignment to the Secretary in accordance with the procedures set forth in § 674.50.

After twelve months of collection efforts, if the collection firm retained by the school is unsuccessful in placing an account into a successful repayment status, the school must require the collection firm to return the account to the institution for one of the actions described above.
If a school is unsuccessful in its efforts to place a loan in repayment after extensive collection efforts, it must continue to service the loan by making yearly attempts to collect from the borrower until the loan is:
• recovered through litigation;
• assigned to the Department; or
• written off only if the outstanding principle, accrued interest, collection costs and late charges are within the allowable thresholds as prescribed under § 674.47(h) (loans with a balance of less than $25; or loans with a balance of less than $50 if the borrower has been billed for this balance for at least 2 years).

The Department recognizes that a school may have exhausted all of its collection options on some of its defaulted Perkins Loans and strongly encourages schools to assign these loans to the Department so additional steps can be taken to recover the loan funds. The Department has collection tools that are not available to schools, such as administrative wage garnishment, Treasury offset, and litigation by the Department of Justice.
Schools should also evaluate their portfolio, assess in particular the older defaulted loans, and ensure that collection procedures under 34 CFR 674.45 (including the assignment of defaulted loans) are being followed.

Ceasing Collections
A school may cease collection activity on defaulted accounts with balances of less than $200 (including outstanding principal, accrued interest, collection costs, and late charges) if the school performed the required due diligence and the account has had no activity for four years. Although interest will continue to accrue and may put the account over $200, the school will not have to resume collection activity if it documents that it ceased collection activity when the account was under $200. The borrower is responsible for repaying the account, including any accrued interest. The account will be included in the school’s cohort default rate, if applicable, and the borrower will still be in default and ineligible for federal student aid funds. Schools are encouraged to assign these loans to the Department.


Reporting Requirements

Schools, themselves or through their third-party servicers, are required to report enrollment and loan status information on all Perkins loans to NSLDS. Please be reminded of the following:
It is the school’s responsibility to ensure that the required reporting to NSLDS, including Perkins Loan account detail, is completed timely and accurately. Schools that use a third-party servicer must communicate the reporting requirements to their third-party servicer and ensure that the servicer complies with timely and accurate reporting. It is important for schools to understand that they are responsible for any non-compliance by the servicer.
Perkins Loan reporting includes enrollment data for each loan. It is important to report the actual location where the student is attending classes in the Code for Current School (NSLDS Perkins Data Provide Instructions (DPI), Field Code #286) for each loan record in the data extract file submitted to NSLDS. This ensures that the student is placed on the correct enrollment reporting roster and eliminates misreporting when the student is not attending classes at the main location.

For purposes of Perkins Loan assignment, it is very important that borrower loan information is accurate and kept current through the assignment process and until the loan has been officially accepted for assignment to the Department and the school is notified of the acceptance.

Schools should request a reconciliation report from NSLDS to ensure the school’s records are consistent with NSLDS, reconcile any discrepancies, and update NSLDS accordingly. ED strongly encourages schools to complete this reconciliation with NSLDS at least quarterly.

Schools can order a reconciliation report from the NSLDS Professional Access website. Once logged into the NSLDS Professional Access website, select “REC005 Perkins Extract by Parameters” under the Report tab. Be sure to order two separate report requests: one report should have the desired loan status of “Open” selected and the second report should have the desired loan status of “Open-Pending Transfers Only” selected. Note: Ordering only the “Open” status loans report will not necessarily return a report with the school’s complete open loan portfolio.
Until the Department accepts a loan for assignment and is able to successfully report on the loan in NSLDS, the loan is still the responsibility of the school. The school will receive an acceptance letter when the loan is accepted for assignment by the Department. At that time, the school must report the loan to NSLDS as transferred for assignment using the “AE” Code for Loan Status (NSLDS Perkins DPI, Field Code #263) and the assignment form’s “certification date” as the Date of Loan Status (NSLDS Perkins DPI, Field Code #262).

FISAP INFO FOR PERKINS LOAN INSTITUTIONS

The Federal Perkins Loan Expired last year and the FISAP information has been updated to state that schools may no longer request a Federal Perkins Loan Level of Expenditure. Schools that advanced Federal Perkins Loans to students during 2017-18 are permitted to claim the ACA for this year. No Perkins ACA is permitted to be claimed after 2017-18.

Report the federal share of Perkins Loan Fund’s Excess Liquid Capital that your school returned to the Department in Part III, Section A, line 28 “Repayments of fund capital to federal government.”

Report the institutional share of Perkins Loan Fund’s Excess Liquid Capital that you returned to your school in Part III, Section A, line 30.2 “Distribution of excess/liquid fund capital.”

FEDERAL PERKINS LOAN REVOLVING FUND DISTRIBUTION OF ASSETS

If your school participated in the Federal Perkins Loan Program and continues to service their loans either in house or through a third-party servicer, keep an eye open in December for a notification from ED about returning the federal share of your revolving fund and institutional share that must be returned and the deadline to do so. The Department will send a notification to institutions that have cash in their Perkins Fund as reported on the 2019-2020 FISAP, which is subject to the distribution of assets process.

Section 466(a) of the Higher Education Act of 1965, as amended, requires a capital distribution (Distribution of Assets) of the balance of an institution’s Perkins Loan Revolving Fund (Perkins Fund). The Distribution of Assets from the Perkins Loan Revolving Fund process replaces the existing Excess Liquid Capital process as part of the wind-down of the Federal Perkins Loan Program.

The Department of Education (the Department) will require an initial distribution of assets from the institution’s Perkins Fund for the 2018–19 Award Year. Under Section 466(b), beginning with the 2019–20 Award Year and for all subsequent award years, the Department will require a capital distribution from the institution’s Perkins Fund on an annual basis for institutions that continue participating in the Perkins Loan Program. Institutions must return to the Department the federal share and return to the institution the institutional share of an institution’s Perkins Fund.

Determination of an institution’s Distribution of Assets uses information from the institution’s most recently submitted Fiscal Operations and Application to Participate (FISAP). Using the Cash on Hand, the Proportional Share formula will determine the federal and institutional shares of the institution’s Perkins Fund. The Distribution of Assets Proportional Share Worksheet calculates the amount of cash in the Perkins Fund that must be returned to the Department and the amount that must be returned to the institution.

If an institution believes that returning both the federal share and institutional share indicated on the worksheet would create a shortfall in the funds available for meeting the school’s Perkins Loan permissible collection costs through June 30, 2019, the institution may request an adjustment to its Distribution of Assets through the COD System.

PERKINS LOAN QUIETLY EXPIRES

Despite a last minute push to bring the Perkins Loan Extension Act to a vote on the house floor, Senator Lamar Alexander of Tennessee blocked the legislation last week, effectively ending the Perkins Loan Program which provided low interest loans to more than 500,000 needy students across the country. “We need a much simpler program for federal student loans and the end of the Perkins Loan program is a small step toward that end,” Alexander said.

This isn’t the first time the Perkins program has expired and it might not be the last. In 2015, the program ended, only to be reauthorized a few months later. However if and until such time, schools may not make loans to new borrowers beginning on October 1, 2017. For current borrowers with existing loans made in the fall of 2017, schools may continue to make any remaining eligible disbursements until June 30, 2018. All other grandfathering provisions expired.

2015-2016 PERKINS DEFAULTS

The Orange Book is a report that lists each school that participated in the Federal Perkins Loan (Perkins Loan) Program during the 2015-2016 Award Year and provides a cohort default rate for each school. This report is based on data submitted by schools in the Fiscal Operations Report for 2015-2016 and Application to Participate for 2017-2018 (FISAP).

292,351borrowers entered repayment in 2014-2015 and 33,633 of those borrowers defaulted. The U.S. Aggregate Total Cohort Default Rate for the 2015-2016 year is 11.5% and represents over $1 Billion in total principal outstanding on loans in default.

Federal Perkins Loan Frequently Asked Questions (FAQ)

The Federal Perkins Loan Frequently Asked Questions website has been updated offering a follow up to earlier guidance asking when an institution may make a disbursement after June 30, 2018 for a prior year’s crossover summer term.

Q – If a school awarded a Perkins Loan to an undergraduate borrower for the 2017-2018 academic year and made at least one disbursement of that loan prior to October 1, 2017, and the borrower then enrolls in a summer 2018 session, may the borrower receive a Perkins Loan for the summer session?

A – Yes, only if the institution includes the portion of the loan that will be disbursed for the summer, 2018 session as part of the 2017-2018 award year loan for which the borrower received at least one disbursement before October 1, 2017. The institution does this by increasing the loan amount and extending the loan’s loan period.

Q – The prior answer states that an undergraduate borrower may receive a Perkins Loan for summer 2018 session if the borrower was awarded a Perkins Loan for the 2017-2018 academic year and if at least one disbursement of that loan was made prior to October 1, 2017. Is an institution permitted to make a disbursement after June 30, 2018 for a cross-over summer period?

A – No. An institution is not permitted to make a Perkins Loan disbursement after June 30, 2018 for a prior year’s crossover summer term.

http://bit.ly/2efw4OA

Federal Perkins Loan Default Reduction Assistance Program

Schools that participate in the Federal Perkins Loan Program can get free assistance from the Department of Education to aid in communicating with borrowers in the late stages of delinquency. The Department will send letters to borrowers that are about to be placed in collections urging them to initiate repayment by contacting the school to make appropriate repayment arrangements. The letter explains the consequences of default which include loss of federal financial assistance, seizure of income tax refunds, wage garnishment and damage to borrower credit history. Schools can sign up for DRAP through the e-Campus Based Website. For more info click here: http://bit.ly/2cLi5fF

PERKINS LOAN PROGRAM EXCESS LIQUID CAPITAL DETERMINATIONS AND TIMELINES

Institutions must return to the Department of Education the Federal share of any Excess Liquid Capital (ELC) from the institution’s Federal Perkins Loan Revolving Fund. ELC is the amount of the Fund’s “Cash On Hand” that is in excess of the institution’s estimated immediate needs for the Perkins Loan Program. In early October 2016, following the submission deadline for the Fiscal Operations Report and Application to Participate (FISAP), the Department will send an e-mail to the financial aid administrator (FAA) of each institution that has ELC that must be returned to the Department. Institutions must return the Federal share of its ELC to the Department no later than November 17, 2016 using the process described in the “Returning Perkins Funds” instructions on the Campus-Based Processing Information Page on the IFAP Web site. http://bit.ly/2buLMRB

Electronic Version of the Revised Perkins Loan Master Promissory Note

Schools making Perkins Loans to students can use the revised Electronic Perkins MPN which allows students to sign electronically using their FSA ID. The new MPN expires September 30, 2018 and replaces the one that has an expiration date of September 30, 2015. Continue reading Electronic Version of the Revised Perkins Loan Master Promissory Note