ICYMY – ED TO SEND NSLDS ENROLLMENT REPORTING COMPLIANCE NOTIFICATION TO BIG OFFENDERS

NSLDS is gearing up to begin sending Enrollment Reporting Compliance Notifications in June 2019.  NSLDS Newsletter 64 provides some insight as to what’s to come for schools that fail to report enrollment status timely and properly. Here’s what is says:

Compliance Notifications will be sent to schools that are not reporting Program-Level enrollment information for a sufficient portion of their students. NSLDS tracks whether a school has reported Program-Level enrollment information for at least 90% of the students on its Enrollment Reporting Roster. 

When NSLDS determines that a school does not meet the 90% minimum threshold, the school will receive an initial warning notification from NSLDS, addressed to the school’s Financial Aid Administrator (FAA) and the Enrollment Reporting Contact, as provided on the ORG tab of the NSLDS Professional Access website.

If your school has not yet provided an Enrollment Reporting Contact for each of its locations, such as a representative from the Registrar’s Office, please do so as soon as possible. Note that this contact cannot be someone from a school’s third-party servicer.

Schools will receive a separate Enrollment Reporting Compliance Notification for each of its locations that are under the 90% threshold. 

If the school’s reporting performance does not improve, the school will receive a second warning notification addressed to the FAA and to the Enrollment Reporting Contact, with the school’s President or CEO copied.

If the school’s performance still does not improve after two warning notifications, it will receive a third notification that the school has been referred to Federal Student Aid’s Program Compliance office for consideration of possible sanctions.

This third notification will be addressed to the school’s President/CEO, with copies to the school’s FAA and Enrollment Reporting Contact.  The Program-Level reporting threshold is set at 90% to allow for instances in which a school may have a small percentage of students included on its NSLDS Enrollment Reporting Roster who are not enrolled in academic programs. While these students are not receiving aid at the reporting institution, they are enrolled in, for example, continuing education coursework.

CORRECTING HISTORICAL PROGRAM-LEVEL ENROLLMENT DATA IN NSLDS

In mid-July 2019, NSLDS will calculate the data metrics for earnings and debt by field of study using data reported/updated by institutions as of July 10, 2019. They’re asking institutions to ensure the accuracy of previously reported program-level enrollment data that was reported to NSLDS on or after July 1, 2014.

To assist institutions with evaluating and updating previously reported data, Federal Student Aid has provided several resources that institutions can use. Here are the key details from a recent electronic announcement.

We have enabled new functionality in NSLDS to update previously reported data. Information about using the new functionality will be provided in the “How to Correct Historical Enrollment Reporting in NSLDS” webinar, offered on June 11, 2019. To register for the webinar, refer to Dear Colleague Letter ANN-19-02.

Additional guidance on the new functionality will be provided in the forthcoming NSLDS Newsletter 64, which will be posted to the Information for Financial Aid Professionals (IFAP) website in the next several days. Monitor the NSLDS Reference Materials section of the IFAP website for the availability of this information.

An update to the November 2018 version of the NSLDS Enrollment Reporting Guide will provide information on program-level enrollment reporting and guidance on how to use NSLDS for updating previously reported data. Monitor the IFAP website for an announcement of the availability of the updated guide.

The College Scorecard Data web page includes a data file with information on cumulative loan debt for borrowers by field of study based on what was previously reported to NSLDS. We encourage institutions to compare the preliminary NSLDS program-level borrower counts using the NSLDS Enrollment Reporting Graduated Programs Report (SCHEP4) described in NSLDS Newsletter 62 and loan debt values on the College Scorecard data web page with their internal records to evaluate the accuracy of previously reported data. In addition, this preliminary College Scorecard data file provides corresponding data from the Integrated Postsecondary Education Data System (IPEDS) completion survey. To the extent that credentials conferred should generally be reported consistently in IPEDS and NSLDS, we encourage institutions to use the IPEDS data as a comparison in evaluating the accuracy of previously reported NSLDS program-level enrollment data.

Preliminary analysis of enrollment data suggests that, in the aggregate, program-level enrollment records for non-borrowers (e.g., Pell-only students) and students in certificate programs are less complete. In updating previously reported data, we encourage institutions to pay particular attention to records of students who fall into these categories. While the preliminary loan debt data file provided on the College Scorecard data web page excludes non-borrowers, we encourage institutions to ensure that all records are complete for all Title IV students because those students will be included in post-enrollment earnings calculations.” (Source IFAP)

UPDATED REFERENCE MATERIALS FOR NSLDS USERS

New and updated reference materials have been released by Federal Student Aid following recent enhancements to the for the National Student Loan Data System and NSLDS Processional Access website. There are several new reports and updated file layouts that you’ll need to be familiar with so we’ve broken them down for you below.
On October 31, new NSLDS Transfer Student Monitoring/Financial Aid History Batch File Layouts were released.
NSLDS combines the Transfer Student Monitoring (TSM) and Financial Aid History (FAH) batch processes into one input format file and one output format file. Beginning on December 23, 2018 NSLDS will begin using the updated file format which combines the TSM and FAH files into one. According to NSLDS, requests will need to be in the correct file formats and submitted as an input file through the Student Aid Internet Gateway (SAIG) message class, TRNINFIN. After NSLDS verifies that the data requests are in the proper file formats, an output processed file will be sent back to the end user. Depending on the data type requested, the output file will be returned through the SAIG in the TRLTRPOP, TRALRTOP, FAHREPOP, or FAHEXTOP message classes. Because of 2018-2019 processing changes, updates were made to the Transfer Student Monitoring/Financial Aid History batch file record layouts’ field content. The file layout sections include an Add/Modify column annotating specific changes. Be sure to update your systems accordingly.
As explained in NSLDS Newsletter 61,enhancements were recently made to NSLDS to help schools manage aid overpayments that have been reported to the NSLDS website. The new Aid Overpayment Compliance Report was developed to assist schools identify unresolved overpayments that have exceeded the maximum timeframe for resolution. The report will allow schools the ability to research which overpayment records should be updated or deleted on NSLDS and which need to be referred to the Department of Education for collection.
The Aid Overpayment Compliance Report provides school users with a list of overpayments that are assigned to the requested school and either need to be updated on the National Student Loan Data System for Financial Aid Professionals (NSLDSFAP) website or need to be assigned to the Department of Education (ED).
The Aid Overpayment Compliance Report can be requested on demand through the Report List on the Report Tab of the NSLDSFAP website or can be scheduled for a quarterly or monthly distribution.  The scheduled report is delivered via the Student Aid Internet Gateway (SAIG).
NSLDS announced plans to begin sending quarterly Aid Overpayment Email Notifications to schools with reported aid overpayments that need to be updated.
NSLDS also announced the availability of a new report called the Enrollment Reporting No Certified Programs Report (SCHEP1). It provides school users with an extract of students that have appeared on the school’s Enrollment Reporting Roster without a certified program within a specified timeframe for a six-digit School Code or eight-digit School Location Code. The ER No Certified Programs Report includes the current campus-level enrollment information for the student.  Using the Certification Date Begin field, the user chooses a date to limit output to students that have a reported certification on or after the date entered through the date the report is requested. Additionally, the report can be limited to a Social Security Number (SSN) and Last Name range. The report can be sorted by Student SSN only, or by School first, then Student SSN. The report is sent to the SAIG mailbox associated with the NSLDS User ID requesting the report.
NSLDS also announced the release of updated Record Layouts for the NSLDS School Portfolio Report (SCHPR1) in both CSV and Fixed-Width formats. The School Portfolio Report provides school users with information about all William D. Ford Federal Direct Loan (Direct Loan) and/or Federal Family Education Loan (FFEL) program loans. The report output includes both consolidation loans and their underlying loans. Additionally, the report contains other useful loan information such as loan amount, current outstanding principal balance, current outstanding interest balance, delinquency date, discharge and rehabilitation/repurchased and repayment plan information.
The School Portfolio Report (SCHPR1) can be requested ad hoc through the list of school reports on the Report tab of the NSLDS Professional Access Web site or as a scheduled report from the School Profile section on the Org tab of the NSLDS Professional Access Web site.  The report is delivered via the Student Aid Internet Gateway (SAIG).

NSLDS ENROLLMENT REPORTING GUIDE UPDATED

The NSLDS Enrollment Reporting Guide has been updated again. The November 2018 update includes a new section on the Maximum Eligibility Timeline that was implemented earlier this year to assist schools in managing their reporting responsibilities under the 150% SULA rules. NSLDS Newsletters 58, 59 and 60 have been added, as have the April 20 and 21, 2017 Electronic Announcements related to summer enrollment, submission dates, effective dates, certification dates and compliance notifications.
Enrollment Reporting is required for all schools participating in Title IV aid. The collection of enrollment data is essential to the Department. It protects the rights of borrowers by ensuring that loan interest subsidies are based on accurate enrollment data. It ensures loan repayment dates are accurately based on a student’s last date of attendance. It allows in-school deferments to be automatically granted to students using NSLDS enrollment data. It provides vast amounts of critical data about the effectiveness of Title IV aid programs, including completion data.
You can get the November 2018 NSLDS Enrollment Reporting Guide on the Information for Financial Aid Professionals website.

UPDATED NSLDS SCHOOL PORTFOLIO REPORT EXTRACT FILE LAYOUT

Last month Federal Student Aid updated the record layout for the NSLDS School Portfolio Report to include data elements for Statutory Interest Rates and Actual Interest Rates.

The School Portfolio Report (SCHPR1) provides school users with information about all William D. Ford Federal Direct Loan (Direct Loan) and/or Federal Family Education Loan (FFEL) program loans for the school code associated with the user’s ID. It includes loans that are serviced by all servicers, including each of the federal loan servicers, and provides identifying information about the servicer for each loan. The report output includes both consolidation loans and their underlying loans. Additionally, the report contains other useful loan information such as loan amount, current outstanding principal balance, current outstanding interest balance, delinquency date, discharge and rehabilitation/repurchased and repayment plan information.

The School Portfolio Report (SCHPR1) can be requested ad hoc through the list of school reports on the Report tab of the NSLDS Professional Access Web site or as a scheduled report from the School Profile section on the Org tab of the NSLDS Professional Access Web site.  The report is delivered via the Student Aid Internet Gateway (SAIG).  It is available in both fixed with and comma separated value formats and the updated extract file layouts for schools can be found in the links below.

Comma Separated Values

Fixed-Width